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The Accountant/Accounts Payable position supports the Financial Controller with a wide variety of functions which includes transactional processing, general ledger account reconciliation, writing/processing monthly journal entries, and annual audit support. Assist controller with the implementation of financial and compliance controls. She/He serves as a key resource for the organization and provides oversight to ensure that the financial records are complete and accurate. The Senior Accountant will also assist the controller with proactively and cooperatively working with management and staff to implement solutions as required.


  • Accounts Payable invoice entry while also processing receipt of Purchase Order items.

  • Review invoices for accuracy, taxability and documentation including matching packing slips

  • Distribute invoices and subcontractor application for payment for approval

  • Enter and scan all invoices and sub applications into our ERP software (Spectrum)

  • Perform weekly and interim check runs

  • Prepare joint checks when necessary

  • Process Positive Pay information to bank for all AP check runs

  • Process lien releases (conditional, unconditional and final) with each subcontractor payment and coordinate with our accounts receivable department for contract requirements

  • Balance and reconcile all data entry to GL using reports from our software

  • Review monthly vendor statements for past due items

  • Process/Add new vendors following established procedures

  • Process 1099’s

  • File and maintain accounts payable invoices, subcontractor application for payments, subcontractor-  contracts & subcontractor change orders

  • Process credit card receipts and reconcile to credit card statements to GL monthly

  • Process general ledger entries needed

  • Maintain and reconcile specific general ledger accounts monthly

  • Coordination of the monthly and annual close processes

  • Assist with maintenance items in our ERP Software (Spectrum)

  • Prepare interest schedules

  • Maintain check register in excel

  • Prepare liens on projects if needed

  • Assist Controller with Equipment and Fixed Asset spreadsheets eventually entering all office equipment  into our software

  • Train for backup Payroll support

  • Entry of all company cash receipts using a designated bank scanner

  • Maintain Key file

  • Maintain vehicle records

  • Organize, distribute and monitor work flow between field, operations and accounting staff

  • Maintain vendor and subcontractor relations as it pertains to accounting

  • Participate in external and internal audits


  • Construction experience in Accounts Payable and general accounting – 5 years minimum

  • ERP software experience required

  • Spectrum Software a plus

  • Proficient with Microsoft Office 365, including Outlook

  • Attention to detail; organized

  • Skills in oral and written communications

  • Able to multi-task and maintain a professional demeanor with distractions and interruptions

  • Able to work independently and as a team player

  • Ability to develop procedures to gain maximum efficiency

  • Displays initiative, curiosity and the ability to work effectively in an open environment

This job description is provided as a guideline and should not be construed as a full and complete description of all duties or as a contract of employment. These guidelines may change with time, and the company maintains the right to make changes at any time with or without notice.

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